Executive Assistant (Tech & Lifestyle Support)

We’re looking for a highly organized and tech-savvy Executive Assistant who can bring clarity, structure, and momentum to a fast-paced executive’s life across both business and personal projects. This role is ideal for someone who thrives on variety, speed, and problem-solving. You’ll help manage everything from vendor research and tech coordination to scheduling and personal logistics. You’ll work directly with a founder who balances multiple ventures, ensuring every detail runs smoothly and efficiently. If you’re smart, adaptable, and enjoy finding creative solutions, this role is for you. 🎁 Perks & Benefits • 💵 Paid in USD (bi-monthly payouts: 15th & 30th) • 🌴 Up to 14 days of Paid Time Off annually (starting Day 1) • 📅 Observance of Holidays (based on your location) • 🏡 100% remote – work from anywhere • ⚙️ Direct collaboration with a founder working across multiple ventures • 🚀 Exposure to tech, SaaS, and lifestyle projects where no two days are the same 🧩 What You’ll Be Doing 🗓️ Executive & Personal Support • Manage scheduling, travel, and meeting coordination across business and personal priorities • Keep the executive’s inbox, tasks, and communications organized and up to date • Coordinate with vendors, partners, and service providers for both business and lifestyle needs • Handle personal logistics such as home furnishing, event coordination, and travel planning • Research and recommend vendors, designers, or software tools based on project needs 💻 Tech & Project Coordination • Support light project management and SaaS research by identifying and liaising with tech vendors or solution providers • Research and test software tools, integrations, and automation options to improve efficiency • Track ongoing tech initiatives and document progress for follow-ups • Assist with operational tasks such as researching payment systems or managing vendor integrations 🔍 Research & Problem Solving • Take on research-driven projects and find the best vendors, tools, or services for specific goals • Compare options, request quotes, and summarize findings clearly and efficiently • Anticipate needs, ask clarifying questions, and offer proactive solutions 🏡 Lifestyle Operations • Coordinate household and personal tasks, including product sourcing and scheduling virtual consultations • Organize personal purchases, track deliveries, and maintain records of ongoing orders or services • Support ad-hoc errands, research requests, and logistics with attention to detail and confidentiality ✅ Who You Are • Organized, intelligent, and proactive with strong attention to detail • Tech-comfortable and confident navigating software systems or researching SaaS tools • Strong multitasker who can balance operational and administrative responsibilities • Excellent written and verbal communicator, polished and professional • Quick learner who thrives in fast-moving and evolving environments • Calm, resourceful, and capable of managing competing priorities with minimal supervision • Dependable and thorough, with a high level of discretion and initiative Bonus Points • Experience supporting founders or executives in dynamic settings • Background in operations, research, or project coordination • Interest in technology, startups, or digital tools 📩 How to Apply Please submit: • ✅ Your updated resume highlighting executive or project coordination experience • ✅ A 1–2 minute Loom video introducing yourself and sharing how you stay organized and manage competing priorities Only candidates who submit a Loom video will be moved to the next step of the hiring process. 🧠 If you’re a proactive, tech-curious problem-solver who enjoys helping leaders execute efficiently while bringing order to busy operations, we’d love to hear from you. 📋 Application Process Overview Our comprehensive selection process ensures we find the right fit for both you and our clients: • Initial Application - Submit your application and complete our prequalifying questions • Video Introduction - Record an video introduction to showcase your communication skills and work experience • Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable) • Recruitment Interview - Initial screening with our talent team • Executive Interview - Meet with senior leadership to discuss role alignment • Client Interview - Final interview with the client team you'd be supporting • Job Offer - Successful candidates receive a formal offer to join the team Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.