Executive Marketing Coordinator - Operations Support

Executive Marketing Coordinator (Executive Assistant + Marketing Operations + GoHighLevel) Position Type: Full-Time, Remote Working Hours: U.S. Business Hours (PST Required) Location: Mexico, Colombia, Brazil, Costa Rica, Jamaica About This Opportunity We’re hiring a highly organized and execution-focused Executive Marketing Coordinator to support a fast-growing entrepreneurial business across marketing operations, executive support, content coordination, and client communication. This is not a passive assistant role. You’ll be deeply involved in: • Marketing execution • Social media coordination • CRM management • Content operations • Lead follow-up • Day-to-day operational support If you thrive in fast-moving startup environments, enjoy wearing multiple hats, and love bringing structure to chaos — this role is a strong fit. What You’ll Own Executive & Operational Support • Manage calendars, scheduling, and executive coordination • Support day-to-day operational workflows and project tracking • Handle inbox management and prioritize urgent communication • Maintain organized files, SOPs, and internal documentation • Ensure nothing falls through the cracks across ongoing projects Social Media & Content Execution • Create, schedule, and publish content across: • LinkedIn • Facebook • Instagram • Online communities • Manage: • Comments • DMs • Community engagement • Audience interaction • Track engagement performance and content consistency • Help repurpose content into short-form assets and promotional materials GoHighLevel CRM & Marketing Automation • Build and manage workflows inside GoHighLevel • Set up: • Automations • Follow-up sequences • Email campaigns • Lead nurturing systems • Maintain CRM hygiene and organized pipeline tracking • Ensure all lead communication and follow-ups happen on time Video Editing & Creative Support • Edit short-form videos for: • Social media • Marketing campaigns • Community engagement • Create graphics and branded assets using: • Canva • Veed • OpusClips • Similar tools • Maintain consistent visual branding across platforms Research & Lead Generation Support • Conduct research to build: • Ideal Client Profiles (ICPs) • Prospect lists • Lead databases • Organize findings into structured spreadsheets and CRM systems • Support outreach and marketing initiatives with clean data Website & Technical Coordination • Support light website updates and landing page changes • Assist with: • Advertising campaign setup • Technical integrations • Platform troubleshooting • Coordinate across tools and systems to keep operations running smoothly Required Experience & Skills • Experience in: • Executive Assistant • Marketing Coordinator • Operations Support • Virtual Assistant • Digital Operations roles • Experience supporting: • Founders • Coaches • Startups • Entrepreneurial businesses • Strong proficiency with: • Google Workspace • Google Calendar • Google Drive • Google Sheets • Hands-on experience with: • GoHighLevel • CRM systems • Marketing automations • Experience with: • Canva • Veed • OpusClips • Short-form content tools • Strong understanding of: • LinkedIn • Facebook • Instagram management • Excellent written English communication skills • Highly organized with strong multitasking abilities • Ability to work independently with minimal supervision Nice-to-Have Experience • Experience inside: • Coaching businesses • Agencies • Creator businesses • Consulting companies • Familiarity with: • Email marketing • Landing pages • Paid ads support • Community management • Experience using: • Slack • Notion • Airtable • ClickUp • HubSpot What Makes You a Great Fit • You’re highly proactive and execution-oriented • You naturally create structure and organization • You communicate clearly and professionally • You move quickly without sacrificing detail • You enjoy fast-paced startup environments • You take ownership and follow through consistently • You’re comfortable balancing marketing, admin, and operational tasks What a Typical Day Looks Like • Manage calendars, inboxes, and operational priorities • Schedule and publish social media content • Respond to DMs and community engagement • Build and optimize GoHighLevel workflows • Edit short-form content and create marketing assets • Update CRM pipelines and track leads • Support client or program onboarding coordination • Conduct lead generation and market research • Assist leadership with operational execution and project coordination In short: You are the operational engine behind marketing execution, communication, and organization. Key Success Metrics (KPIs) • Consistent and timely content publishing • Organized and accurate CRM management • Zero missed lead follow-ups or communication gaps • High responsiveness and engagement across platforms • Well-maintained operational systems and digital assets • Strong execution across multiple moving priorities Why This Role Stands Out • Work directly with entrepreneurial leadership • High ownership and visibility across the business • Blend of: • Marketing • Operations • Executive support • Content coordination • Opportunity to improve systems and processes • Remote flexibility with strong growth potential • Exposure to modern marketing and automation tools Interview Process • Initial Phone Screen • Video Interview with Pavago Recruiter • Practical Task / Coordination Exercise • Client Interview • Offer & Background Verification Apply Now If you: • Love operations and execution • Enjoy supporting founders • Thrive in startup environments • Can balance marketing, organization, and communication This role is a strong fit for you.