Project Coordinator

About the Role We are seeking a highly organized and detail-oriented Project Coordinator to support our project management team in ensuring that all projects run smoothly from contract initiation to closeout. The ideal candidate is proactive, tech-savvy, and comfortable working in fast-paced construction or trade environments. This role requires excellent communication, document management, and coordination skills to keep projects on schedule and clients informed. Key Responsibilities • Project Documentation: Complete all daily data entry in Procore and maintain accurate, up-to-date project documentation. • Submittals Management: Create detailed, accurate submittals within 48 hours of receiving the NEW CONTRACT email and ensure all submittals are reviewed before sending to Project Managers. • Sample Coordination: Order samples promptly, update tracking information, and maintain the Submittal and Samples Tracking file to keep the office and project teams informed. • Communication: Maintain consistent, proactive communication with Project Managers, clients, contractors, and suppliers to ensure alignment across all stages of the project. • Documentation Uploads: Manage and upload required project documentation in client third-party platforms (e.g., COIs, city business licenses, safety documentation, onboarding requirements) to keep projects compliant and support prompt payment. • Compliance & Closeout: Send preliminary notices for all projects and deliver closeout documents within one business day of the client’s request. • Procurement Support: Assist Project Managers with tile material orders, vendor coordination, and procurement tasks as needed. • Safety Coordination: Support client requests for safety documentation, coordinate training when required, and ensure adherence to project-specific safety standards. Qualifications • 2+ years of experience in project coordination, construction administration, or a related field • Proficiency in Procore or other construction management software is preferred • Excellent organizational, multitasking, and time management skills • Strong written and verbal communication abilities • High attention to detail and accuracy • Ability to work independently and manage multiple deadlines • Experience handling vendor coordination and document tracking Preferred Skills • Familiarity with construction submittals, COIs, and safety documentation • Experience working with general contractors or trade subcontractors • Strong Excel and file management skills This is a full time role 100% Remote Up to $6/hr