Sales Outreach and Hubspot Coordinator

As a Sales Outreach and Hubspot Coordinator, you’ll own the behind-the-scenes engine that keeps deals moving forward. You’ll lead follow-ups, maintain CRM hygiene, nurture prospect relationships, and free up founder time so the team can close more, faster. Core Tasks Client & Deal Flow Coordination • Join prospect and client calls, use AI notetakers to summarize key points. • Log tasks, notes, and contacts in HubSpot within 2 hours after a call. • Run consistent follow-up cadences via email, phone, and LinkedIn. SOW/RFP Coordination • Draft and manage SOWs/RFPs, ensuring documents move smoothly to signature. • Coordinate with internal teams to hit client deadlines and prevent bottlenecks. Front‑of‑Funnel Outreach (Light BDR Work) • Execute automated outreach campaigns with just enough personalization to spark interest. • Book qualified discovery calls that set up the team to win. Streamline Process & Reporting • Keep the pipeline clean and organized. • Highlight stuck deals and follow-ups at risk. • Run win/loss and follow-up analysis/feedback each quarter to improve how the team sells. Must Haves • Experience in Sales Coordination or Sales Ops, ideally in fast-paced B2B tech or consulting. • Experience adapting SOPs, workflows, or playbooks for scalability. • Experience in HubSpot (primarily the Sales Hub) & workflow management. • Proficiency in LinkedIn Outreach and enrichment tools such as Apollo or LinkedIn Sales Navigator. • AI-enthusiasm & literacy in navigating automation tools effectively (i.e., ChatGPT, Zapier, HubSpot workflows, etc.), • Exceptional communication skills, both written and verbal. • Google Workspace & Slack fluency. • Strong attention to detail & organizational skills. • Experience workingwith or at fast-growing start-ups or consultancies, with a proven ability to take initiative & navigate ambiguity. Metrics/KPI’s • Meetings Booked: 10 meetings are booked per week • Deals move faster: 80% of opportunities advance to the next stage within 3–5 days • Follow-through is sharp: 90% of action items completed within 24–48 hours • Everyone has visibility: Weekly reports clearly flag stalled deals, next steps, and at-risk follow-ups 🌟 Perks & Benefits • Salary: Up to Php 60,000/ $6 hr depending on experience • Yearly Performance Evaluation • Anniversary Bonus: PHP 5,000 (1st year), PHP 10,000 (2nd–4th years) • Referral Bonus: $300 per successful hire • 7 days Paid Holiday Off • 6 days Paid Time Off • Healthcare Plan • Maternity Leave • Paternity Leave